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© 2026 Mount Vernon Magic LLC and Patrick Lusch. All rights reserved.
© 2026 Mount Vernon Magic LLC and Patrick Lusch. All rights reserved.
If you own more than one identical copy — otherwise leave at 1.
Link to video clips of this effect being performed — YouTube, Vimeo, etc. Just links, nothing is uploaded.
A magician connected to this specific piece — used it, owned it, performed with it. Different from Maker/Manufacturer (who built it).
Who should receive this specific piece — feeds into the consolidated list on your Emergency Information sheet. Never shown on your public gallery.
Experimental — currently only works with individual lot pages on potterauctions.com. Fills in this item's title, maker, category guess, description, and photos directly from the page.
Each capture is added to this item's photos, same as uploading a file — capture as many as you like, then click Done.
| Name | Role | Phone |
|---|
For your family or executor if something happens to you — who to call, and what you'd want done with your collection. This is completely private; nothing here is ever shown anywhere else, including your public gallery page.
This only helps if your family can actually find it. Consider printing this page and keeping it with your other estate paperwork, or making sure someone you trust knows how to sign into this account.
| Name | Relationship | Phone |
|---|
Give someone you trust their own read-only login to see your entire collection — including this Emergency Information page — if something happens to you. They need their own free MagicVault account (they can sign up any time; access activates automatically once they do). This is separate from your public gallery and shows everything you see, not just what's public.
| Name | Status | ||
|---|---|---|---|
| No one designated yet. | |||
You'll get a warning email 30 days before this triggers, with a chance to just log in and cancel it. You can also activate access for someone immediately yourself, any time, below.
Transferring to another MagicVault user. They'll need to accept it from their own Transfers inbox before it actually moves — until then, this item stays fully yours. What you originally paid and who you bought it from stay private; they never transfer.
A polished, illustrated PDF of your collection — a cover page, a table of contents, and one page per item with a large photo, grouped by category. Beta — visible only to your account for now.
Adjust your category/tag/search filters in the main toolbar, then reopen this, to change what's included — this always uses whatever's currently in your filtered view.
An AI-generated breakdown of what subjects your magic book library actually covers, based on each book's title, author, and description.
Each filter narrows further (all must match) — e.g. Category "contains" Apparatus + Maker "contains" Milson-Worth + Purchase Source "contains" Sterlini.
Long text fields (Description, Provenance, Notes) will make each row taller — for a compact report, stick to the shorter fields.
Title and the photo thumbnail always show. Choose whatever else you want as columns — this is saved on this device.
Point your camera at a QR code from one of your printed tags — this stays right here in the app and jumps straight to that item.
Scan each item's tag to check it off against what's expected — good for confirming everything in a bin or the whole collection is actually where it should be.
Progress saves automatically as you scan — "⏸ Pause" is safe to use any time and picks back up later from "📜 Audit History."
| Title | Category | Location |
|---|
Every audit you've started, whether finished, paused, or from years ago. Resume anything still in progress, or pull up a completed audit's results at any time.
| Started | Scope | Status | Found |
|---|
Saves whatever's currently set in Category, Manufacturer, Tags, Status, the search box, and sort — as a one-click button. Up to 5 slots; saving over an occupied one replaces it.
Point your camera at the barcode on the back of the book (the EAN-13 barcode above or near the price).
Scan each book's barcode one after another — every match is added to your collection immediately as a new Book item, ready for you to fill in the rest later. No barcode? Snap the cover instead — Claude reads the title, author, publisher, and edition off it, checks Google Books for a quick match, and if that comes up empty (common for small-press and self-published magic titles), does a real web search for the book before giving up. That second step takes a bit longer, so a cover scan occasionally pauses for several seconds — that's expected, not stuck.
For Avery 5371 business card sheets (3.5"×2", 10 per page). Pick which slot to start printing at, so you can use up a partially-filled sheet instead of wasting cards. This matches the sheet's actual layout — top-left is slot 1.
For a physical tag on the box or case. Only opens through this app's own "📷 Scan Item Tag" button (not your phone's regular camera app) — that's deliberate, so these tags keep working even if the site's web address ever changes down the road.
For a display card near the item at an exhibit. Anyone can scan it, no login required — but it only shows non-monetary details, and only if you've checked "Display in my public collection page" below.
has set a privacy PIN on their account. Ask them for it, then enter it here to continue.
Browse any user's collection read-only for troubleshooting. You cannot add, edit, or delete their data while doing this — those actions are blocked even at the database level.
Uploads rows into the shared reference catalog — visible to every user, editable only by admins. Expected columns: category, catalog_number, title, maker, era, description, effect_type, source. Rows matching an existing catalog_number + maker are skipped automatically.
Admin-only. Not visible to the user themselves.
| When | Event | Detail |
|---|
| Title | Maker | Category | Effect Type | Realized Price |
|---|
Experimental — currently only works with individual lot pages on potterauctions.com. Pulls title, maker, description, estimate, lot number, and photo directly from the live page.
Give people on your team their own login to your collection — Viewers can look but not change anything; Editors and Admins can add and edit items directly (deletion is Admin-only). Set an Editor's role to require approval and they currently can't save changes at all yet — that review step isn't built.
| Name | Role | Status | ||
|---|---|---|---|---|
| No one added yet. | ||||
Changes submitted by an Editor whose grant requires approval. Nothing here has taken effect yet — approving is what actually applies it.
Everything you've submitted for review — pending, approved, or rejected. A rejection note from the reviewer, if they left one, shows here.
Everything that's happened on your collection, including your own actions and anyone on your team's. "by [email]" shows who actually made a change when it wasn't you.
| When | Event | Detail |
|---|
Group items into a named exhibition — a title, venue, curator, and dates that multiple items share, separate from an individual item's own Loan & Exhibit History.
| Title | Venue | Dates | Items | |
|---|---|---|---|---|
| No exhibitions yet. | ||||
Acquisitions, deaccessions, and overall collection growth for a single year, formatted for a board meeting or annual report.
Build your own structure — as many levels deep as you need, and name each level whatever makes sense for you (Building, Room, Cabinet, Shelf, or anything else).
Shows as a scrolling banner at the top of the app for every user — sign-in screen included — until you deactivate it or a user dismisses it themselves. Use for urgent things like scheduled maintenance.
A running log of every invoice you've created, whether it's still a draft or long since paid.
| Invoice # | Date | Buyer | Total | Status |
|---|
| Description | Qty | Unit Price | Line Total |
|---|
Everything currently for sale across every MagicVault collector's account, in one place.
What similar items have actually sold for recently across MagicVault — anonymized, no seller identity shown — to help price your own listing realistically.
| Title | Category | Maker | Sold Price | Sold Date |
|---|
Messages from people asking about your For Sale items — through your public gallery or the Marketplace.
| Date | Item | From | Message |
|---|
See what other collectors have run into, add your own, and upvote issues you're hitting too. Patrick reviews these here and replies once they're looked at.
| Votes | Title | Status | Reported By | Date | Comments |
|---|
Visible to every MagicVault user on the Bug Reports board.
Shown as the title on your PDF appraisal reports. Leave blank to use the default report titles.
Shown at the top of your public gallery page. Both are optional — the page works fine with neither.
Mark individual items For Sale (from the item editor) to show a "Buy via PayPal" button on your public gallery page. This is just a payment link — MagicVault never touches the money or knows when a sale completes, so mark the item Sold yourself afterward, same as always. Paid-tier feature.
Just your PayPal.me username is enough — "yourname" or "paypal.me/yourname" both work fine, with or without "https://" or a trailing slash. A PayPal.me link only shows your PayPal username publicly, never your email address. If you'd rather use your PayPal email directly instead, you can enter that here too — just know it'll be visible to anyone who views your public page's source, the way classic PayPal "Buy Now" buttons have always worked.
Keep a local copy of your collection on this device, so you can still browse it with no signal. This is per-device — turning it on here doesn't affect your other devices. Adding, editing, and anything needing a live connection (AI Value Estimate, ISBN lookup, CSV import) still requires being online.
Choose what shows on each item's detail page on your public gallery. Title, photos, and category always show — that's the whole point of a gallery. Nothing here ever includes price or value, no matter what's checked.
For security, set a 4-digit PIN here. An administrator will need this PIN to access your collection to provide technical support.
Turn individual fields on or off for your public gallery page — grouped by category. A field only ever shows if the item actually has a value for it. Some fields are shared across categories (e.g. Effect Type appears for both Prop/Apparatus and Illusion) — toggling one instance controls it everywhere it's used.
This sets your choices here — click "Save Field Settings" on the main screen afterward to actually save everything.
A running log of what's changed — newest first.
A new tool for cataloging a whole shelf in one sitting: Tools & Analytics → ⚡ Rapid Book Scan. Scan each book's barcode one after another — the camera never closes between books — and every match is added to your collection immediately as a new Book item, ready for you to fill in the rest later. No barcode? Tap "No Barcode — Scan Cover Instead" and Claude reads the title, author, publisher, and edition straight off the cover photo, then checks Google Books for a quick match. If that comes up empty — common for small-press and self-published magic titles — it runs a real web search (dealer listings, magic history sites, collector forums) before giving up, so niche titles from specialty magic publishers get a real shot at being filled in too, not just mainstream ones. A running "Added This Session" list with thumbnails builds as you go. Paid tier only.
A new AI-powered report for your book collection: Reports → 📚 Book Topic Map. Click "Generate Topic Map" and each of your books is classified into one or two subject topics (Card Magic, Mentalism, Magic History, and so on), then shown as a proportional bubble chart, a full bar-chart breakdown, and a few auto-generated highlights — plus a downloadable PDF to share. The starting topic list is a sensible default, but it's yours to edit: rename any topic, add your own, or delete one you don't need from "⚙ Manage Topics" — renaming automatically carries over to every book already using it. Each book's own Topic(s) can also be set directly from the Add/Edit Item form. Paid tier only.
Paste a Potter & Potter auction lot URL (potterauctions.com) when adding a new item, and MagicVault fills in the title, maker, category guess, description, and photos directly from the listing — a real time-saver when cataloging a recent purchase. Previously limited to a single testing account while permission to use this against Potter & Potter's site was being confirmed; now open to every paid account. Still experimental and still limited to individual lot pages on potterauctions.com — realized/sold price can't be pulled this way, since that requires a logged-in bidder account on their site.
Three additions from user feedback. Custom Categories: click "Manage" next to the Category field to create your own category for anything that doesn't fit the built-in eight — reuse fields from any existing category, add brand-new ones (Text, Select, or Multi-Select), and optionally mark it as not using Maker/Manufacturer. Performance Videos: a new field on every item for linking video clips of the effect being performed (YouTube, Vimeo, etc.) — links only, nothing is uploaded, so there's no storage cost. Batch Assign Photos: a new "+ Create New Item From This Photo" option alongside the existing "assign to an item" flow, for batches that include brand-new acquisitions rather than only photos for items you've already entered.
The QR code on printed Exhibit Cards is now noticeably larger and easier to scan from a distance. The rest of the card was reworked around it — the maker, title, and era now sit directly beside the QR code, and the description begins right after them instead of waiting for the whole top section to end, so the larger QR code doesn't come at the cost of less room for your item's description.
The site-wide announcement banner (shown when there's an active announcement) now displays its full message in place and wraps to as many lines as it needs, instead of scrolling across the screen. The banner's height now adjusts automatically to fit however much text an announcement has.
The record-completeness ring no longer counts Maker/Manufacturer as missing for Posters, Books, Memorabilia/Ephemera, or DVD/Video — the same four categories where the item form itself already hides that field, since it doesn't map to anything real for them (a book has a Publisher, a poster has a Printer, and so on). These categories can now reach 100% complete without it.
A new 🐞 Bug Reports button opens a public board where any logged-in MagicVault user, any tier, can see every reported issue, submit their own, upvote one they're also hitting instead of posting a duplicate, and comment. Each report's status (Open, In Progress, Resolved, or Won't Fix) and any official response are visible to everyone viewing it.
Two fixes. The site banner image could fail to load with a console error, because the variable holding it was declared inside an isolated script block that the rest of the app couldn't see — fixed by making it a proper global. Separately, an item correctly marked Want and "Post to Looking For" could still show as "hasn't posted anything to their wishlist yet" on the public page — the section responsible for rendering it wasn't being waited on before the page decided whether anything was there, so it could check before the item had actually finished rendering. Both are now fixed.
The public collection page could show the generic "A Magic Collection" title and never display a bio or headshot, even when they were correctly saved. The lookup behind it was written to expect a single result back from the database, but this specific deployment was observed returning that same result wrapped in an array instead — silently breaking every field read from it, with no error raised anywhere. Fixed by reading the result correctly either way, rather than depending on which shape comes back. The same underlying issue was also found and fixed in the site-wide announcement banner lookup.
The Instructions upload (Prop/Apparatus, Illusion, Puppets/Ventriloquism) now accepts PDFs, images, and Word/PowerPoint/Excel files, not just PDF. Clicking to view one now opens right inside MagicVault instead of a new browser tab — PDFs and images render directly, Office files use an embedded preview, and every file type has Download and (where the file format supports it) Print available from the same view.
A small ring now appears next to each item's photo in table view, showing at a glance how filled-in that item's record is — green for mostly complete, gold for partial, red for a record that needs real work. It's scored against 10 fields: photo, maker, era, condition, description, location, acquisition date, acquisition price, acquisition source, and current value. Filling in all 10 shows as 100% complete. Hover a ring to see exactly which of the 10 are missing, rather than just that something is.
A new ✨ button on existing item photos sends that photo to Photoroom's background-removal API and adds the result as a new photo alongside the original — nothing is overwritten. This is restricted to a single account while it's being tested and isn't visible or usable anywhere else yet.
On iPhone, the "X" close button on the full-screen photo viewer and slideshow sat too close to the top of the screen, landing under the status bar/notch area where it couldn't be tapped — the only way out was force-quitting the app. Fixed by accounting for the phone's actual safe area at the top of the screen, the same way the rest of the app's header already does, so the button now sits below it.
The public collection page (Share My Collection) could get stuck showing "Loading…" and never render, for any collector currently sharing zero public items — the profile lookup behind it required exactly one matching row and treated finding none as a failure, when it's actually a normal state. Fixed to correctly treat "no public items yet" as valid rather than an error, and the surrounding profile/branding logic is now wrapped so a problem there can never block the collection itself from loading.
The four separate "Admin:" buttons (View User, Reference Catalog, Import Lot from URL, and the server/client-side mode toggle) are now one 🛠️ Admin dropdown, admin-only as before. "Admin: View User" is renamed "Manage Users" inside that menu — the "Admin:" prefix was dropped from all four since it's now redundant, conveyed by the menu they live in rather than repeated in every label. What's New, Help, Settings, and Sign Out — the remaining buttons in that row — all got icons for the first time, matching everything else nearby.
The main toolbar's buttons (Add Item through Share My Collection) are now all the same size — previously "Share My Collection" wrapped onto two lines and stood out as visibly taller than everything next to it. Share My Collection also now has an icon (🔗), matching every other button in that row. Separately, Share My Collection and the Selling dropdown have swapped places: Selling now lives in the main action row with Reports, Import/Export, Tools & Analytics, and Collection, while Share My Collection moved up to the filter/sort toolbar row.
The admin user list's Plan dropdown (previously Monthly / Annual) now has a third option, Enterprise, which reveals a Seats field for setting how many team seats that account gets. There was previously no way to grant Enterprise access through the app at all — it required a direct database change. Choosing Enterprise also sets Tier to Paid automatically, since Enterprise is a paid account with additional features layered on top, not a separate tier of its own. Switching an existing Enterprise account back to Monthly or Annual clears its seat count, which immediately turns off Enterprise-only features for that account — the account's own data (exhibitions, condition logs, and so on) is never deleted by this, only access to keep creating more of it.
CSV import previously only let you map about 17 core fields plus category-specific attributes — Status, Tags, Accession Number, Quantity, Shelf, Beneficiary, the For Sale fields, the visibility toggles (Show in Collection, Show on Public Page, Show in Marketplace, Show on Want List, Featured), and the Loan fields weren't mappable at all, so importing a CSV with any of those columns meant they were silently dropped. All of them are mappable now. The field list is also grouped — General fields that apply to every item, then a separate group per category (Books, Posters, Props/Apparatus, and so on) — instead of one long flat list mixing all of them together, making the right option easier to find as the list has grown.
The main screen's buttons had grown to more than 40 across three rows with no grouping, so they're now organized into dropdown menus by purpose: 📊 Reports (Full Appraisal PDF, Custom Report, Convention List, Exhibit List, and for Enterprise accounts, Insurance Schedule and Annual Summary Report), ⇅ Import / Export, 🔧 Tools & Analytics, 📇 Collection (Contacts, Manufacturers, Transfers, Emergency Info), 👥 Team & Enterprise, and 🏪 Selling. Add Item, Scan Item Tag, and Share My Collection stay as their own buttons since they're used constantly. Any pending count that used to show as a small red badge (Review Pending Changes, Transfers, Inquiries) still shows — now on the dropdown itself, so it's visible even before you open the menu.
A significant round of updates aimed at institutional and large-scale collectors. On the Enterprise side: real team accounts with distinct roles (Viewer, Editor, Admin), an optional approval workflow so certain staff changes can be reviewed before they take effect, independent control over who can see financial values, and an activity log covering your whole team's actions. For museum-style cataloging: a dated Condition & Conservation Log with photos, Loan & Exhibit History, formal Deaccession records, Accession Numbers, and a fully customizable multi-level Location Hierarchy you can name however makes sense for your own space. Alongside all of this, the Item Details modal has been reorganized into clear tabs (Basic Info, Photos, Financial & Sale, History Log, Loan & Deaccession, Related & Estimate) instead of one long continuous form.
Your collection now displays a page at a time instead of everything at once — 25 items per page by default, with the option to switch to 10, 50, 75, or 100 per page (remembered on this device). Especially useful for large collections, where rendering every matching item on screen at once could feel sluggish. "Select All" still selects every item matching your current filters, not just the ones on the current page.
You can now drag photos directly from your desktop or file browser onto the Photos field on the item form, or onto Batch Assign Photos, instead of only using the file picker. A dashed drop zone shows where to drop them, highlighting as you drag over it. Also fixed a real bug this surfaced: adding photos a second time (via drag-and-drop or the file picker) previously replaced whatever was already staged instead of adding to it — now every method of adding photos correctly accumulates.
On iPhone, especially when the app is added to your home screen, modal headers (including the Close button) could render up under the status bar/notch and become impossible to tap. This was a side effect of the fullscreen home-screen-icon support added in Version 3.76 — running fullscreen means nothing reserves space for the phone's own status bar unless the app explicitly asks for it. Fixed for every modal and both main headers.
Designating someone as an Emergency Viewer now emails them right away, letting them know they've been added and what it means, with a link to create their free account. This didn't exist when Emergency Viewer Access first shipped — designating someone previously saved silently with no notification at all. Requires the same backend email setup as the other notification emails — see the deployment notes.
A new section in Emergency Information, "🔓 Emergency Viewer Access," lets you designate someone you trust with their own read-only login to your entire collection if something happens to you — they need their own free MagicVault account, and access shows everything you see, including Emergency Information itself, not just what's public. You can activate it for them yourself at any time, and separately set an auto-activation threshold (90/180/365 days of you not logging in) as a backup, with a warning email sent to you 30 days before it triggers so a real absence never becomes a permanent surprise. Requires a one-time backend setup — see the deployment notes.
A big one: a repeatable "Additional Costs" log per item (restoration, framing, shipping, appraisal fees) with a running total; a Beneficiary field per item that rolls up into a consolidated list on your Emergency Information sheet; a new "📊 Price Comps" screen showing anonymized recently-sold prices across MagicVault to help price a new listing; email notifications for new buyer inquiries and for Want List matches when someone lists something you're looking for (requires a one-time setup on the backend — see the deployment notes); a "📸 Batch Assign Photos" tool for uploading a whole folder of photos and quickly assigning each to the right item in sequence; a small "on this day" banner noting collecting anniversaries; and a new "📈 Analytics" screen with breakdowns by category value, top manufacturers, status, and acquisitions by year.
Saving MagicVault to your phone's home screen now shows an actual branded icon instead of a plain generated letter tile. Also sets the label under the icon to "MagicVault" (rather than the longer browser tab title), and launches full-screen without browser address-bar chrome when opened from the home screen on iOS.
Fixed a real bug: a PayPal.me link entered with a "www." prefix (e.g. "www.paypal.me/yourname/") was generating a broken, non-working Buy link — "www.paypal.me" was being treated as part of the username instead of stripped as part of the domain. The link parser now handles a bare username, a full paypal.me URL with or without "https://" or "www.", and the paypal.com/paypalme/ variant PayPal's own site sometimes shows — all resolving correctly. Settings now also shows a live preview under the PayPal field ("Your buy links will look like: https://paypal.me/yourname/25.00") so you can see immediately whether what you've entered is being read correctly, before it ever reaches a buyer.
A new link — magicvault.app/?browse=1 — opens a public marketplace preview that anyone can see without an account, meant for advertising and recruiting new users. It shows real listings (photo, title, category, price, seller name) as social proof alongside a "Create Your Free Account" call to action, but keeps full details, seller contact, and the ability to buy or ask a question behind sign-up — clicking any listing leads straight to account creation.
The For Sale section on the item form now has two checkboxes — "My public gallery page" and "The community Marketplace" — so an item can be listed in one, the other, or both. Both are checked by default, matching how For Sale listings already worked. Existing For Sale items are unaffected and keep showing in both places unless you go in and uncheck one.
Clicking a listing in the Marketplace now actually does something — it opens a full detail view with every visible field, the complete photo gallery (not just the cover photo), and click-to-fullsize photos in the lightbox, the same as clicking through on your own public gallery. Respects each individual seller's own Public Gallery Field Visibility choices, since a listing can come from a different seller with different settings than the last one you looked at.
A big one: a new "🏪 Marketplace" screen browsable by any logged-in MagicVault account, aggregating everyone's For Sale items in one searchable, filterable place; "✉️ Ask About This Item" buyer inquiries (on the Marketplace and on individual public gallery pages, including for anonymous visitors), landing in a new "📬 Inquiries" inbox with an unread badge and one-click email reply; a "Find Duplicate Photos" scanner that flags the same photo appearing on more than one item; a Storage Map for breaking any Location down into named shelves/bins with a visual overview of what's on each; a Kiosk link (next to your Wishlist link in Share My Collection) that opens straight into a fullscreen, chrome-free auto-advancing slideshow for an unattended display-case tablet; and smarter auto-detection in CSV Import for real-world eBay and auction-house purchase-history exports (hammer price, lot number, seller username, and more).
A new "🧾 Invoices" screen — a proper multi-item invoicing system, not just the single-item For Sale listings. Build an invoice from several of your items at once (or a custom line for shipping, a discount, etc.), add tax and shipping, generate a formatted PDF with a clickable "Pay via PayPal" button using your Settings → PayPal link, and mark it Paid once payment comes in — which automatically updates every linked item to Sold, with the price and buyer carried over. Every invoice, whatever its status, stays on record as a running sales log you can revisit any time.
A new "📷 Take Photo (Webcam)" button next to the photo upload field lets you capture item photos directly from your computer's built-in camera or a connected USB webcam — no need to take a photo elsewhere and upload it separately. If more than one camera is available, a dropdown lets you pick which one. Capture as many photos as you like in one session; each is added the same way an uploaded file would be, including the same automatic resizing.
Physical Audit Mode now saves your progress after every scan, so you can "⏸ Pause" an audit at any point — closing the app included — and pick it back up exactly where you left off. A new "📜 Audit History" button lists every audit you've ever started: anything still in progress shows a Resume button, and every completed audit stays on record permanently, with a View/Print option, so you can pull up the results of an audit from years ago the same way you'd view one from this morning.
Admins now have a "📢 Announcement" button that publishes a scrolling banner across the top of the app — visible even on the sign-in screen, before login — for urgent things like scheduled maintenance. Choose Info, Notice, or Urgent styling. Anyone can dismiss it for themselves; it reappears for them if the message changes.
Settings → Public Gallery Fields now has "Choose Category-Specific Fields…" — instead of one on/off switch for all of them, every category-specific field (Author, ISBN, Effect Type, Card Stock, and everything else across all categories) can be shown or hidden individually, grouped by category. If you'd already turned the old bundled toggle off, your existing choice carries over as "hide all" until you visit the new screen and set it up the way you want.
Every generated PDF (reports, Emergency Information, appraisals) now includes a small "Generated by MagicVault" line in the footer, alongside the page number.
Fixed a real gap: Playing Cards was missing from the main homepage Category filter (it was everywhere else, just not there) — also fixed the same gap in CSV import's category auto-detection. Added a new "Puppets/Ventriloquism" category for vent figures, hand puppets, marionettes, and shadow/rod puppets, with fields for Type, Character Name, Materials, Mechanism Type, Working Condition, and whether the original case/trunk is included.
Set up your filters (Category, Manufacturer, Tags, Status, search, sort) the way you want, then click "☆ Save View" to turn that exact combination into a one-click button — up to 5 at a time, shown right above the toolbar. Handy for something you check often, like "Props by Milson-Worth tagged Parlor, bought from Sterlini." Saved per-device, same as your table columns and other display preferences.
A big one: expanded Insurance Reference (in Emergency Info) into structured fields (Carrier, Coverage Type, Policy #, Premium, Renewal Date); a new "🛡 Insurance Rider List" report shortcut formatted for handing to an insurer; a "💾 Backup Reminder" banner if you haven't downloaded a backup in 90+ days; a repeatable Ownership History log per item (separate from the free-text Provenance field); a new "📈 Value Trend" button (next to Display Values) showing an approximated "Cumulative Acquisition Cost Over Time" chart, kept out of the way behind a click rather than always sitting on the dashboard; a wishlist-only share link (Share My Collection → Wishlist-only link); a public profile photo and short bio on your public page; and "🔍 Audit" mode — scan your whole collection or one Location's worth of items against what's expected, with a Not Found list you can print at the end.
You can now mark individual items For Sale (paid feature) with an asking price and public notes — they show in a new "For Sale" section on your public collection page, with a "Buy via PayPal" button built from the PayPal.me link or email you add once in Settings. This is a payment link only — MagicVault never touches the money or knows when a sale actually completes, so mark the item Sold yourself afterward, same as always.
Added a Quantity Owned field for when you have more than one identical copy of something — it's now folded into your Total Items and Total Collection Value on the dashboard.
Added "On Exhibit" as a Status option, alongside Owned/Want/Sold/On Loan — for items you're taking to a convention or show rather than lending out. Bulk Edit can now set Status to On Loan or On Exhibit for many items at once, with optional bulk-set Expected Return Date and Notes. A new "📦 Exhibit List" button (next to Convention List) opens a Custom Report pre-filtered to everything marked On Exhibit, with photos included by default — a ready-made packing list. On Exhibit items still count toward your owned totals and insured value, same as On Loan already did.
The Custom Report builder now supports actual filters, not just field selection — click "+ Add Filter" to narrow the report by any field (e.g. Category contains "Apparatus" + Maker contains "Milson-Worth" + Purchase Source contains "Sterlini"). Add as many as you like; an item must match all of them. Works with every field, including category-specific ones. Applied filters are printed at the top of the PDF itself.
The Custom Report builder has a new "Want List only" option alongside "Currently filtered items" and "All items" — pick it any time you want a report of just what you're hunting for, without it changing what's shown in your main item list. The "🛍 Convention List" shortcut now uses this instead of quietly changing your status filter behind the scenes.
Several smaller additions: a "🛍 Convention List" shortcut that pre-fills a lean Custom Report from your Want List; a "Copy first photo's credit to all photos" link when uploading several photos from the same photographer; a "Recently Viewed" strip on the homepage; CSV import now auto-detects Playing Cards' fields (Card Stock, Seal Status, etc.) the same way it already did for other categories; and a "Part of a Set" field on each item to link it to other items in your collection (e.g. a deck, its box, and a matching card case) — search by title, add as many links as you like. Free-plan accounts also now see a running "X of 25 active items used" indicator well before they actually hit the limit.
The Table Columns picker and Custom Report builder now list every category-specific field individually — Binding, ISBN, and Toole-Stott Number for Books; Card Stock, Edition Size, and Seal Status for Playing Cards; Effect Type for Illusions/Apparatus; and so on — under a "Category-Specific Fields" section, instead of only being available as one bundled "Category-Specific Details" summary (which is still there too, if you just want everything at once). A field only shows a value on items where it actually applies — it's blank on everything else.
The homepage table view now has a "⚙ Columns" button — choose exactly which fields show as columns (Title and the photo thumbnail always stay). Your choice is saved on this device. The Custom Report builder now offers every field on an item — including Seller, Buyer, Loan details, Date Added/Updated — plus a new Photo option to embed a thumbnail per row in the PDF.
Photo credits now show directly under each photo on the public collection page — the main gallery, Featured section, and Looking For section — no need to click into an item to see them. For items with multiple photos that crossfade, the credit updates in sync with whichever photo is currently showing.
Added Playing Cards as a collection category, with its own fields: Card Stock, Finish, Edition Type, Edition Size, Deck Number, Series/Set Name, Seal Status (Sealed/Opened), and UPC/Barcode. Shows up everywhere other category-specific fields do — item view, public page, and PDF reports.
Each photo can now carry its own photo credit — useful when you're uploading a photo you didn't take yourself. Add a credit right under any photo in the item editor. It shows up wherever that photo appears: the item view, the public share page (including the slideshow), the single-item PDF appraisal report, and in your CSV/Excel/ZIP exports. Available on every plan.
Previously, CSV/Excel export and the ZIP backup always included your entire collection regardless of plan. Now, on the free plan, those exports only include your 25 active items — matching what's actually visible and editable in the app. The ZIP backup also no longer bundles an appraisal PDF summary for free-plan accounts, since PDF reports remain a paid-only feature. Nothing is deleted; upgrading immediately restores full access to everything, exactly as before.
Fixed a display bug where the Find Duplicate Items screen could show blank, cut-off item cards on iPhone-width screens instead of the item photo and details.
Skipping a group in Find Duplicate Items is now permanent — the same pair of items won't be suggested again every time you run the scan. This is tracked between specific items, not the whole group as a block, so a genuinely new match involving one of them later still gets flagged correctly.
The single-item Appraisal PDF now includes the valuation trend chart and a table of observed sale listings, when there's enough data to show them — the same information already visible on screen, now part of the printable report.
A "Learn More & Subscribe to MagicVault" button now appears on the sign-in screen, linking to mountvernonmagic.com/magicvault in a new tab.
Emergency Information and sending an item transfer now require a paid plan, matching the app's other paid features. Accepting a transfer someone sends you is unaffected — that stays free regardless of your own tier, so it's never something you can't do just because someone offered you a gift.
Added Printing, Toole-Stott Number, and LOC Number (LCCN) to Books, and expanded the Binding dropdown with proper antiquarian terms (Full/Half/Quarter Leather, Vellum) alongside the existing modern options. See the Books section of this Help guide for what each one means.
Five additions: (1) Emergency Information — trusted contacts, an estate attorney, insurance reference, and your own instructions, with a print option; (2) Transfer an item directly to another MagicVault user by email, with an accept/decline inbox — what you paid and who you bought it from never carry over; (3) Item detail thumbnails are slightly larger; (4) The main search box now also searches by who an item was acquired from; (5) Appraised Value and Total Collection Value are hidden by default — click the total or check "Display Values" to reveal them, for privacy while cataloging in front of others.
The valuation trend chart now draws a dashed line marking the average of your observed sales, labeled with the actual figure. Current Appraised Value also switched from a gold dot (easy to mistake for an observed sale) to a distinct blue star, so all three point types — purchase price, tracked sales, and current value — are now visually unmistakable at a glance.
Visitors to your public gallery can now sort by Date Added, Title, or Manufacturer with a direction toggle, and can pause the automatic photo crossfade on any item's card (only shown when there's actually something animating) to just see each item's first photo instead.
Each Valuation History entry now has an Edit button alongside Delete — fixing a typo in a price or date no longer means deleting the entry and re-adding it from scratch.
New "Public Gallery Fields" section in Settings — check which optional fields show on your public item pages (Maker, Era, Condition, Dimensions, Description, Associated Performer, Provenance, category-specific details). Title, photos, and category always show. Defaults to everything on, so nothing changes until you actually turn something off.
Free accounts now keep every item they've ever cataloged, always fully included in export — but only the most-recently-added 25 are active (viewable/editable, and shown publicly) at any given time. See "Free vs. Paid" near the top of this guide for the full explanation.
Both the Full Appraisal PDF and Custom Report now let you choose how the report is sorted — Title, Manufacturer, Circa/Era, Appraised Value, Condition, Date Added, or Date Updated — independent of whatever order your main item list happens to be in. Handy for putting your most valuable items first for insurance purposes.
Added "On Loan" as a fourth item status, with a Loaned To contact, loan date, expected return date, and notes — it still counts toward your collection totals, since a loaned piece is still yours, and shows an "Overdue" badge if the return date has passed. Also added "Find Duplicate Items," which scans your whole collection for items that look like they were entered twice, letting you review and clean them up.
Added an Associated Performer field, available on every item — note a magician connected to that specific piece, separate from who made it. Shown on your public page and available in both PDF reports and Custom Reports, plus recognized automatically during CSV import.
Set an item's Status to Want, check the new "Post this in the 'Looking For' section" box, and it shows up with a WANTED badge in its own dedicated area on your public page — separate from your main collection, and independent of whether the item is marked to display there. Nothing shows unless you've actually opted an item in.
A new "Find & Merge Duplicates" button in the Manufacturers list scans for likely duplicate entries — "Abbott's Magic," "Abbotts," "Abbott Manufacturing" and the like — and lets you review each group, choose which name to keep, and merge everything using the others into it, or skip if they're genuinely different makers.
Select multiple items and change one field across all of them at once — Category, Maker, Location, Condition, Status, Display in Public, or Featured — or add a tag to the whole batch without touching tags they already have.
Items with more than one photo now slowly crossfade between them right on their public gallery card, giving visitors a glimpse of more angles without clicking in. Automatically skipped for visitors whose device is set to reduce motion.
Each item's photos now have a ★ toggle — pick which one is the cover photo, used as the thumbnail everywhere (main list, public page, QR tags, exhibit cards) instead of always defaulting to whichever was uploaded first.
The Manufacturer filter now only lists makers actually assigned to at least one of your items, matching how every other filter here already works — it was briefly showing your entire Manufacturers list instead, including makers you'd added but hadn't used yet.
Added a dedicated "All Manufacturers" dropdown to the main toolbar — check as many as you like, and it applies across every category (not just Props/Apparatus). The old per-category subfilter no longer offers a separate Maker option for Props/Apparatus or Illusion, since this new filter already covers it, everywhere, at once.
Added a tip under the Photos field explaining how to upload several photos at once on a phone — the app already supported it, it just wasn't obvious how. See the "Photos" section of this Help guide for the full explanation.
Your public collection page can do more now. Mark any item as Featured to give it a larger card at the top of the page. Copy a Manufacturer Showcase Link from the Manufacturers list to share a view pre-filtered to just one maker's public items. And a new Slideshow button plays through whatever's currently showing — with autoplay, pause, and manual navigation.
Every item now has a Location field — where it physically lives, like "Box 12" or "Shelf 2 of Bookcase 5". Shown for all categories, and works just like Maker/Manufacturer: pick from your own list, manage it via the "Manage" button next to the field. CSV import recognizes Location columns automatically too.
The reminder to add MagicVault to your Home Screen/Dock for reliable offline access wasn't showing up correctly for everyone who needed it — it's fixed now, and the full instructions are also in this Help guide (see "Offline Access" above) instead of only inside Settings.
When offline access is turned on, a small status indicator now shows next to your subscription badge — live progress while photos are caching, a checkmark and timestamp once fully synced, or an honest warning if any photos couldn't be cached, rather than leaving you guessing whether it's safe to go offline yet. Also shown in Settings, and remembered across sessions so reopening the app shows your real last-sync status right away.
You can now browse your collection with no signal. Turn it on in Settings → Offline Access, and choose Text only or Text + Thumbnails (no full-resolution photos, to keep the footprint small). Once cached, your collection — including search, filter, sort, QR/tag printing, and PDF reports — works with zero connection; a banner lets you know when you're viewing a cached copy, with a Retry Connection button. Adding, editing, deleting, AI Value Estimate, ISBN lookup, and CSV import all still require a connection. iPhone/iPad and Mac Safari users: for offline access to stay reliable, add MagicVault to your Home Screen or Dock — Settings will walk you through it.
Posters dropped the separate Year field (Era/Date already covers it) and no longer show the generic Dimensions field, since Size already captures that. Maker/Manufacturer is now hidden for Book, Poster, and Memorabilia/Ephemera, where it never really applied — Publisher and Printer already cover that ground for those categories.
Added a new item category, Illusion, for large stage-size pieces — separate from smaller Prop/Apparatus items. It shares the same Effect Type list as Props, plus two fields of its own: Assistants Required and Crating / Setup Notes.
Each item's Valuation History now includes a visual trend chart — your purchase price, every logged sale, and the current Appraised Value plotted together over time, so you can see at a glance how a piece has appreciated.
Exhibit Card printing (Avery 5371) has moved to the paid plan, alongside Fold Tags. Also fixed: the Print Exhibit Card dialog no longer gets hidden behind the QR code window when opened from there.
Your account's subscription status now shows at the top of the screen. A few features — the AI Value Estimate, PDF reports (both the single-item and full-collection Appraisal PDFs, plus the Custom Report builder), and Print Fold Tag — are now part of the paid plan.
Free accounts are limited to 25 active items — see "Free vs. Paid" above for exactly what that means. If you're an active collector who needs more room, reach out about upgrading.
The Item Details screen now uses much more of the screen on a computer or large monitor, while staying the same compact full-screen view it's always been on a phone. Contacts, Manufacturers, Settings, and Import CSV now all have a Close button right at the top, instead of only at the bottom.
The item edit screen is now organized into clear labeled sections — Basic Information, Details, Pricing & Acquisition, Valuation History, and Photos & Documents — instead of one long list of fields. Sold Date/Price and Valuation History now show and hide automatically based on the item's Status, with proper section headers instead of small, easy-to-miss collapsible text.
Added a Valuation History section to each item — log observed sales (date, auction house or source, price, and a note) to build a price history over time, separate from the single Appraised Value field.
Added this button and log, so it's easy to see what's changed recently without having to ask.
A CSV with a blank/unnamed column could confuse the automatic column-mapping and wipe out every row's title, causing the whole import to report "nothing to import." Fixed at the root — a blank column is never auto-mapped to anything now.
A missing closing tag in the Help guide's markup had accidentally nested two unrelated dialogs inside the (hidden) Help window. Both open normally again.
Exhibit cards now print on a genuinely pure white background instead of picking up a faint cream tint from the app's own color scheme — saves ink and looks sharper. Manufacturer, Item Name, and Description sizing rebalanced for better readability; "Year/Circa/Era" simplified to "Circa."
Added a version number to the footer of the main screen (this is how you're reading this!), so it's always clear which version is live.
Major additions leading up to versioning
This app catalogs your magic collection — books, posters, props/apparatus, DVDs/video, and memorabilia — with photos, values, and provenance, and generates insurance-ready PDF appraisal reports. Everything is private to your login. Check the "What's New" button next to this one for a running log of recent changes and additions.
Up to 5 trusted contacts or dealers who could help your family handle your collection, an estate attorney/executor contact, an insurance reference, notes on where the collection physically is, and a large field for your own instructions and wishes. This is completely private — never shown on your public gallery, never visible to anyone else. Use "Print This Page" to keep a physical copy with your other estate paperwork, since this only helps if your family can actually find it.
From any saved item, "Transfer to Another User" lets you sell or trade it directly to another MagicVault user by email. They see it in their own Transfers inbox and have to accept it before anything actually moves — until then, the item stays fully yours. What you originally paid for the item and who you bought it from are never included; the recipient only sees what you're choosing to share now (the item's details, and what they're paying or trading you for it, if anything). Photos and any instructions file copy over automatically when they accept. Once accepted, your own copy isn't deleted — it's marked Sold, with the sale price logged and a note showing who it went to, so your own sales history stays intact. Check your own Transfers inbox (the button shows a count when something's waiting on you) to accept, decline, or cancel a pending transfer you sent. Sending a transfer requires a paid plan — accepting one someone sends you doesn't, so a free-tier account can still receive an item without any restriction.
The difference between Free and Paid is which items are active: on the free plan, only your most-recently-added 25 items are viewable, editable, exportable, and shown on your public page (if you use it) — anything older than that stays completely intact and safely stored in the background, but isn't accessible while on the free plan. CSV/Excel export and the ZIP backup only include your active items on the free plan; upgrading instantly makes everything active and exportable again, exactly as it was. A few specific features are paid-only regardless of how many items you have: AI Value Estimate, PDF reports (single-item, full-collection, and Custom Report — including the summary PDF normally bundled into the ZIP backup), Fold Tag printing, Exhibit Card printing, Emergency Information, and sending an item transfer (accepting one someone sends you stays free either way).
Upload as many photos per item as you like — the Photos field already supports selecting several at once. On a phone, tapping it offers "Take Photo," "Photo Library," or "Browse Files": only Photo Library lets you multi-select, since a phone's live camera only ever hands back one photo per tap — that's how every website's camera capture works on iOS and Android, not something specific to this app. For the fastest batch upload: take all your photos first in your phone's own Camera app, then come back here and choose Photo Library to select and upload several at once. Each photo can be cropped, rotated, and adjusted afterward with the built-in editor. Tap the ★ on any photo to make it the cover photo — the one used as the item's thumbnail everywhere (the main list, the public page, QR tags, exhibit cards). Without one chosen, the first photo you added acts as the cover by default.
Turn this on in Settings → Offline Access to browse your collection with no signal — useful anywhere you know you'll lose coverage, like a convention floor or dealer's room. Choose Text only for the smallest footprint, or Text + Thumbnails to also keep small preview photos available (never full-resolution images, to keep the space it uses reasonable). Once synced, browsing, search, filter, sort, QR/tag printing, and PDF reports all keep working offline; adding, editing, deleting, AI Value Estimate, ISBN lookup, and CSV import still need a connection. A small status line next to your subscription badge shows sync progress and confirms when it's fully caught up, so you can tell before you leave whether it's safe to go offline. Settings also has a Clear Offline Cache button if you need the space back.
iPhone/iPad, and Mac users on Safari: this only stays reliable if MagicVault is added to your Home Screen (iPhone/iPad) or Dock (Mac) — otherwise the browser can clear your cached data after about a week of not opening the app, whether that's Safari, Chrome, or Firefox on iOS (they all share the same underlying restriction; only Safari itself can actually add it, so switch to Safari first if you're in a different browser). Tap the Share icon, then choose Add to Home Screen (iPhone/iPad) or Add to Dock (Mac). Not needed on Windows or Android, or with Chrome/Edge/Firefox on Mac. Settings will show this same reminder automatically whenever it applies to your current browser.
The two large cards and category counts at the top always reflect your whole collection, regardless of any filters or search below. The small line just above the table ("Showing X of Y items") reflects whatever's currently filtered.
The Category, Manufacturer, subfilter, Tags, and Status dropdowns all let you check multiple boxes at once (e.g. Books + Posters together, or two makers at once) — checking several within one dropdown works as "either/or"; combining different dropdowns works as "and" (e.g. Category = Prop/Apparatus and Manufacturer = Owen Magic Supreme). The Manufacturer filter applies across every category. The subfilter only appears when exactly one category is checked, since it covers whatever's specific to that category: Author for Books, Magician/Show for Posters, Magician/Performer for DVD/Video, or Signed By for Memorabilia — Props/Apparatus and Illusion don't need one of their own, since the Manufacturer filter already covers maker for those. Every dropdown here only lists values actually present on your items — including Manufacturer, so a maker you've added to your Manufacturers list but haven't assigned to anything yet won't show up until you do. A Tags filter appears once you've tagged at least one item.
If the same maker ended up entered a few different ways over time — "Abbott's Magic," "Abbotts," "Abbott Manufacturing" — the "Find & Merge Duplicates" button inside the Manufacturers list scans for likely matches and lets you clean them up. Each group shows every candidate name with how many items currently use it; pick which one to keep (it defaults to whichever already has the most items) and hit Merge — every item using the other name(s) switches over, and the extra entries are removed from your list. Not sure two names are really the same maker? Hit Skip and nothing changes. This only ever suggests — nothing merges without you confirming it for that specific group.
The "Find Duplicate Items" button scans your whole collection for items that look like they were entered twice — a similar title with the same maker (or both left blank). It deliberately will not flag two items with the exact same title if they have different makers on file, since a common trick name (like "Cups and Balls") is genuinely made by many different manufacturers, and this tool deletes rather than just warns. Each group shows a thumbnail, category, maker, and acquisition date side by side so you can tell which copy to keep — pick one and hit "Keep Selected, Delete the Rest," or Skip if these are actually different items. Deleting a duplicate also removes its photos and valuation history, and this can't be undone. Skipping a group is remembered permanently, so the same pair of items won't keep coming back every time you run the scan — but this is tracked precisely between those specific items, not the whole group as a block, so if a new item you add later turns out similar to just one of them, that new, genuine match still gets flagged on its own.
The "Sort By" dropdown in the toolbar works in both Table and Grid view — sort by Date Added, Date Updated, Title, Manufacturer, Circa/Era, Appraised Value, or Condition. The ↓/↑ button next to it reverses the order.
Add any freeform labels to an item — type a word or phrase and press Enter or comma (e.g. "Houdini-related", "convention find", "needs repair"). Add as many as you like. Tags show as small badges under the title in the table, can be filtered from the "All Tags" dropdown in the toolbar, and also match when you type in the search box. They're included on your public share page too, with the same searching and filtering.
The search box checks Title, Maker, Description, Tags — and Notes too, on the main screen (Notes stays private, so it's not searched on your public share page). No need to match the whole word; any partial match counts.
Switch between a detailed table and a photo grid using the two buttons next to the search box. Your choice is remembered next time you open the app. Click anywhere on a row or card to open that item — the checkbox is the only part of the row that doesn't.
While typing a title for a new or edited item, a note appears if something similarly named is already in your collection, with a link to jump straight to it — a quick way to avoid logging the same piece twice.
The "Estimate Value (AI)" button in an item searches the web for comparable recent sales and returns an estimated range. It's a starting point, not a formal appraisal — verify before using it for insurance. Estimates are saved with the item so you're not re-charged for viewing them again; each account has a monthly limit shown next to the button.
Opens a search (in a new tab) for the item's title and maker across Potter & Potter Auctions' current and past listings — useful for finding comparable sale prices from the leading magic-memorabilia auction house.
"Contacts" holds dealers, appraisers, collectors, auction houses, buyers, and sellers you reference on items (Purchase Source, Sold To). "Manufacturers" is the dropdown list behind the Maker field — add any name not already on the list.
Upload a spreadsheet, choose which column maps to which field, and preview before confirming. The mapping list includes every core field plus every category-specific field (Author, ISBN, Effect Type, Size, etc.) — the app auto-guesses matches based on your column headers, but you can override any of them. For Effect Type, separate multiple values in a cell with a comma, semicolon, or pipe (e.g. "Vanish; Production"). Rows with no title are skipped. Photos aren't imported this way — add those per item afterward. If a row looks like it might already be in your collection (including re-importing the same file twice), you'll be asked per-row whether to skip it, overwrite the existing item with the CSV's data, or import it as a separate new item — nothing is silently duplicated or overwritten.
Publishes a public, no-login gallery page at a link you can send to anyone. Nothing is shared by default — check "Display in my public collection page" on individual items to include them, and uncheck it any time to remove them. The public page only ever shows non-monetary details — acquisition price, appraised value, and sold price are never included, no matter what. Visitors can filter by category, maker, and tag, sort by Date Added, Title, or Manufacturer with a direction toggle, and click any item for a closer look with photos. An item with more than one photo slowly crossfades between them right on its card, giving visitors a glimpse of more angles without needing to click in — this respects each visitor's device setting for reduced motion, so it's skipped automatically for anyone who prefers that, and a "Pause Photo Transitions" button (only shown when there's actually something animating) lets any visitor stop it manually and just see each item's first photo instead. Which fields show on an item's detail page — Maker, Era, Condition, Dimensions, Description, Associated Performer, Provenance, and category-specific details — is your choice, under Settings → Public Gallery Fields. Title, photos, and category always show; everything else defaults to on until you turn something off.
Check "Feature this item at the top of my public collection page" on any item to give it a larger, prominent card in a dedicated "★ Featured" section at the top of your public page — good for a favorite piece, a new acquisition, or anything you want visitors to see first. Featured items still also appear in the regular grid below, and the Featured section always shows every item you've marked, regardless of whatever filters a visitor currently has active.
Set an item's Status to "Want" and a "Post this in the 'Looking For' section of my public collection page" checkbox appears — check it, and the item shows up with a WANTED badge in its own dedicated section on your public page, separate from your regular collection grid. This is entirely independent of "Display in my public collection page" — a want-list item doesn't need to (and won't) show up in your main gallery just because it's posted here, and nothing shows at all unless you've actually checked this box on at least one Want item; the whole section stays hidden otherwise.
In the Manufacturers list, "Copy Showcase Link" next to any maker copies a link to your public page pre-filtered to just that maker — handy for sending someone a focused view (e.g. "everything I have from Owen Magic Supreme") without them having to filter it themselves. It only ever shows items you've already made public with the checkbox above — it doesn't reveal anything private.
The "▶ Slideshow" button on the public page plays through whatever's currently showing — respecting any active search, filters, or a manufacturer showcase link. Autoplays every few seconds; use the ⏸ button (or spacebar) to pause, the arrows (or ← → keys) to move manually, and Esc or the ✕ to close.
On any saved item, tap "Share to Social Media" to create a shareable image with the item's name, maker, and circa year, plus a caption you write yourself (pre-filled from the item's description, but fully editable). Cost and value are never included. "Generate Preview" builds the image, then "Share" opens your device's normal share sheet — pick Instagram, Facebook, Messages, or anything else installed. If your browser doesn't support that, "Download Image" saves it so you can attach it manually instead.
On any saved item, tap "QR Code" to get two different codes:
Both can be downloaded as a PNG or sent straight to Print Label. The Private Tag also has a "Print Fold Tag" option (paid feature) for fold-over string tags — enter your tag's width and height in inches (defaults to 2.25"×1.25", but any size works) and it prints the QR code on one half and the maker, item title, and your Collection Name (if set in Settings) on the other, scaled to fit, so they land on opposite halves once folded. Your size is remembered for next time. If your printer doesn't automatically match the size, look for "Actual Size" (not "Fit to Page") in the print dialog, and make sure the correct label stock is selected in your printer's settings.
"Print Exhibit Card" (in the QR dialog) and "Print Exhibit Cards" (in the bulk selection bar) print onto standard Avery 5371 perforated business card sheets — 3.5"×2", 10 per page. Each card shows, top to bottom: the public QR code, Manufacturer, Item Name, Year/Circa/Era, a Description excerpt, and your Collection Name at the bottom. Before printing, a picker lets you choose which of the 10 slots to start at, so a partially-used sheet doesn't go to waste — printing continues in sheet order and rolls onto a fresh page automatically once a sheet fills up. As with the fold tags, look for "Actual Size" in the print dialog rather than "Fit to Page" if the cards don't land exactly on the perforations.
The "📷 Scan Item Tag" button in the toolbar opens a camera view right inside the app — unlike scanning with your phone's regular Camera app, this doesn't hand off to a new browser tab or lose your place. Point it at a Private Tag QR code and it jumps straight to that item's edit screen. It only recognizes your own item tags, and you need to be logged into the account that printed the tag. Private tags encode just the item's ID rather than a web address, so they'll keep working through this scanner even if this site's web address ever changes down the road.
Check the box on any row (table view) or card (grid view) to select multiple items — a bar appears showing how many are selected, with Delete Selected, Bulk Edit, Clear Selection, Print Fold Tags, and Print Exhibit Cards. Bulk Edit changes one field across every selected item at once — Category, Maker, Location, Condition, Status, Display in Public Collection, or Featured — or adds a tag to all of them without disturbing any tags they already have (an item that already has that exact tag is simply left alone). Print Fold Tags generates one private fold tag per selected item in a single print job (each on its own page, using whatever tag size you last used). Print Exhibit Cards does the same for Avery 5371 display cards, letting you choose a starting sheet position first. Any of these can run on a whole batch — for example, everything matching a filter — at once instead of one at a time. The checkbox in the table header selects everything currently visible under your active filters. None of this is available while browsing another user's collection in Admin View.
Set a Collection Name (e.g. "The Magic Collection of Patrick Lusch") to have it appear as a subtitle on both PDF reports. You can also fill in or update your First/Last Name here, and change your password.
On the sign-in screen, tap "Forgot Password?" and enter your account email. You'll get a link by email that brings you back here to set a new password — no need to remember the old one.
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Select a whole folder of photos at once — you'll assign each one to the right item, one at a time, right after.
Built-in categories (Book, Poster, Prop/Apparatus, etc.) can't be edited or removed. Add your own below for anything that doesn't fit — like a themed sub-collection.
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Break a Location down into named shelves or bins, and see what's on each one at a glance.
Works with exports from spreadsheets or other collection software — and just as well with a purchase-history export from eBay, an auction house, or any other marketplace. Whatever the column names, you'll match each one to the right field on the next step; nothing gets imported until you confirm.
Share to Social Media
Creates a shareable image with the item's name, maker, and circa year — never cost or value. Edit the caption below, then generate the image and share it straight to Instagram, Facebook, or anywhere else your device offers.